Current Job Opening
Title: Director of Finance
Reports to: Executive Director
Hours: Full Time; Monday – Friday, 8:30 am – 4:30 pm
Available for evening meetings as required and off hours, including weekends.
How to Apply:
No calls, please. Email cover letter with salary requirements, resume, and the names and contact information for three references to Dr. Suzanne Allen, Executive Director, Barberton Community Foundation at email@example.com. Applications will be accepted until January 31, 2022.
The Director of Finance (DOF) is charged with all finance, accounting, human resource and program related investment functions, as well as serve as an advisor to the Board, its committees, all fund holders and the staff. This position reports to the Executive Director and will provide the accounting and finance functions to include performing and overseeing all financial reporting and presentations, the annual budget process, cash management functions to meet granting, investment and operational needs, coordinating the annual audit process, as well as fulfilling the Foundation’s annual IRS filings and related compliance requirements.
The DOF will execute all investment directives and portfolio transactions in coordination with advisors, managers and the custodial bank. The DOF will also provide certain financial information and advise on ways to best meet the community’s granting needs while controlling expenditures within the constraints of its spending policies. The Foundation’s unique economic development projects require complex financial information, analysis and oversight which will be the responsibility of the DOF through monitoring, accounting for and reporting on the Foundation’s program-related investments, while working in connection with its economic development partners.
The DOF shall provide timely information on fund balances and transactions to fund holders to assist in the execution of their philanthropic wishes. This may include: cash intake for fund related events, coordinating registrations and expenditures of the fund event, and assisting the fund holder with planning the event (with the assistance of other Foundation staff as reasonable). The DOF will also be responsible for maintaining key community stakeholder relationships for those aligned with the Foundation.
The DOF should be a true self-starter who works independently with initiative and self-managed deadlines. The DOF will proudly represent the mission and vision of the Foundation as determined by the Board of Directors and the Executive Director. The Foundation is an exceptionally fast-paced workplace where an innate sense of pace and urgency and the ability to work productively and proactively, both independently and as part of a team, will be required for this position.
The DOF responsibilities include:
- Maintain accurate accounting system and financial records, including activity for each fund.
- Oversee and conduct all financial and accounting activity, including posting of gifts, vendor invoices and general journal entries.
- Perform monthly, quarterly and annual accounting and closing procedures, including reconciliation of all accounts and ledgers to subsidiary modules.
- Reconcile all bank and investment statements monthly.
- Perform all cash management and monitoring functions to meet investment, operating and granting needs.
- Produce monthly, quarterly and annual reports including, but not limited to, balance sheet, profit & loss statements, operating budget reviews, and fund statements.
- Prepare and present the annual operating budget, starting annually in October for final board approval in November, in cooperation with the staff and Finance/Investment Committee members.
- Plan for and manage the annual audit conducted by an outside accounting firm.
- Coordinate all annual IRS filings, including Forms 990 and 990-T and 1099’s to vendors. Prepare all other financial reporting require by federal, state or local governmental entities.
- Work with the Foundation’s attorneys to obtain legal opinions as needed to continue the work of the Foundation while remaining in compliance with all rules and regulations.
- Support Finance/Investment, Economic Development, and Governance Committees, including arrange meetings, prepare agendas, and prepare and maintain meeting minutes.
- Manage all payroll activities, including online payroll and 401(k) entry and the related accounting.
- Perform benefits administration for all staff.
- Perform weekly check disbursements for grants, scholarships and vendor payments.
- Coordinate investment transactions in connection with the investment advisor, custodian and managers, as directed by the Finance/Investment Committee.
- Coordinate with the Executive Director the management of Foundation owned properties.
- Maintain risk management and monitoring procedures, including evaluating, recommending, and procuring adequate insurance.
- Prepare and maintain Foundation policies, procedures and guidelines.
- Serve as the primary advisor to the Board and its various committees on all finance and operating matters; provide them financial reports and other analyses as requested; develop financial tools to assist them.
- Continually foster relationships with donors and fund holders, serving as liaison between the Foundation and these stakeholders. Communicate information as needed to donors and prospects, assisting with gifts of cash, stock or other non-cash contributions; authorize stock sales according to policy.
- Coordinate on-boarding for new hires and other staffing changes.
- Provide information relating to fund establishment, fees, spending policy, and investment philosophy, strategy and performance to fund-holders, donors and others.
- Maintain relationships with outside professionals, including investment advisors, managers and custodians, bankers and insurance brokers
- Perform and manage all accounting, financial reporting, budgeting, cash management and cash disbursement procedures for a separately managed, but smaller private foundation.
- Manage strong and effective relationships with outside vendors
- Be a proactive, committed member of the BCF team and exhibit this commitment by adhering to BCF policies and procedures
- Have strong moral and ethical values that reflect positively on the Foundation
- Be in alignment with the cultural guidelines that are implemented by the ED and the Board
A Bachelor’s degree in Accounting or Finance and five years of experience in fund accounting required; CPA and nonprofit experiences is preferred.
The DOF should possess a working knowledge of GAAP, FASB regulations and fiscal management procedures and should keep current on all human resource related regulations. The DOF shall also be familiar with all federal and state filing requirements related to the Foundations 501(c)3 status in addition to all other regulations the Foundations must comply with.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
Salary and Benefits:
This is an exempt position and the salary will be commensurate with experience. This position is eligible for a full package of employee benefits, including health, dental, and vision insurance, long and short-term disability, 401(k) plan, personal paid-time off, and paid holidays.
This position has both an inside and outside job function that is critical to the success of the Barberton Community Foundation. The internal function is to serve as a valued Foundation team member who communicates with the staff and supports co-workers as part of the Foundation team. The external portion of the position is to manage effective relationships with key community stake holders.
It is Barberton Community Foundation’s policy that, as required by law, equal employment opportunities be available to all persons without regard to race, sex, age, color, religion, national origin, marital status, sexual orientation, disability, citizenship status, genetic information, veteran status, or any other category protected under state or local law.